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Chief of Staff

US, Remote · Volunteering/Non-Profit

Status: Full Time, exempt
Reports To: Executive Director
Location: US-Remote; Washington, DC area preferred
Deadline: September 16, 2021

About Emerging Practitioners in Philanthropy

Emerging Practitioners in Philanthropy (EPIP), a fiscally-sponsored project of Tides, is a growing community of foundation professionals and other changemakers working to advance equity within and through philanthropy. EPIP's mission is to empower emerging leaders and elevate philanthropic practice to build a more just, equitable, and sustainable world. EPIP has established itself as a leading network for diverse early-and mid-career philanthropic professionals, particularly those who identify as people of color, women, and/or LGBTQ. EPIP's 14 member-led chapters span the country and provide peer-to-peer programs, networking opportunities, and support while serving as platforms for member leadership.  National programs like the biannual conference and Philanthropology, coupled with local programming led by EPIP Chapters, connect members to additional support, knowledge, and opportunities. 

EPIP envisions a world where people of all identities can live full and prosperous lives, supported by a diverse, equitable, inclusive, and effective philanthropic sector. As an anti-racist and inclusive organization, EPIP is committed to empowering staff to apply an equity lens to their work and champion social justice. EPIP is currently at a critical transition point of internal and external practice, process, and growth.  This is an exciting time to influence culture and infrastructure while championing inclusion and equity within the philanthropic sector! To learn more about EPIP, visit https://www.epip.org.

About the Opportunity

EPIP is seeking a Chief of Staff to support EPIP's internal operations. In this role, you will provide strategic oversight, project management, and communication throughout the organization to support EPIP's continued growth, effectiveness, and impact over time. The Chief of Staff will work closely with the Executive Director, staff leadership, and the Board of Directors to manage executive communication and design systems, policies, and procedures supporting the organization. Additionally, the Chief of Staff will serve as a champion of organizational culture and staff learning.

The ideal candidate is a thought partner and synthesizer with an eye for intricate detail. They are ready to champion and guide EPIP's internal organizational culture and partner with the Executive Director to support EPIP's efforts. This position will require occasional travel (approximately 5%); however, employee travel is currently halted due to COVID-19 safety precautions until further notice.

Key Roles and Responsibilities

The Chief of Staff focuses on three primary areas: executive and board support, administrative coordination and project management, and internal operations and culture. In this capacity, this leader will streamline work, help to set internal strategic and operational priorities, and oversee culture-building initiatives across the organization.

Executive & Board Support

  • Serves as a strategic advisor and participates with the Executive Director and senior management team in strategic planning, policy development, and decision-making
  • Acts as the liaison between the Executive Director and other stakeholders to ensure consistent communication and informed decision-making
  • Manages the Executive Director's office, including drafting correspondence, calendar management, expense tracking, reimbursements, travel coordination, and meeting notes

Administrative Coordination and Project Management

  • Ensures project management systems are implemented and used effectively and consistently across the organization, monitors progress in meeting goals and tracking metrics
  • Conducts short term research projects as assigned, including reading, analyzing, and synthesizing information from multiple sources to assist the Executive Director and leadership team to foster a learning culture within the organization
  • Helps address and troubleshoot issues that may arise and develops and implements innovative and effective solutions among staff

Internal Operations and Culture

  • Plans and implements organizational events to foster continued learning around leadership development and sector-wide trends
  • Facilitates smooth communication and collaboration throughout the organization to ensure projects are moving forward and staff remain well-informed and supported to deliver high-quality work
  • Works in collaboration with the Finance and Operations Manager to ensure the design and implementation of systems that optimize effective cooperation and support EPIP's infrastructure
  • Works in collaboration with EPIP staff to identify and recruit dynamic, values-aligned talent 

About the Ideal Individual

  • Empathetic and Supportive. You create connections and relate to others while balancing self-reflection. You can kindly but firmly lead and hold others accountable while allowing space for colleagues' humanity.
  • Stakeholder-Focused. You lead by example and operate with the organization's best interests in mind and align the work of your colleagues to advance those interests.
  • Astute and Attentive. You see the big picture and the small details and can go between the two fluidly. You have the ability to keep track of milestones, shifting priorities, and are proactive in developing solutions to potential challenges.
  • Solutions-Driven. You identify solutions.  You are a creative thinker and problem solver - able to think outside the box to find a new path forward.
  • Decision-Maker. You exercise discretion for all matters under your purview and can apply sound judgment around when to involve colleagues and/or the ED in decision-making.
  • A Relationship Builder. You're skilled at building relationships and recognize the importance of relationships and teamwork to accomplish any goal. You strive to make authentic connections and trust to advance the organization's goals and strengthen the culture.

Desired Qualifications and Experience

  • A strong understanding of operational systems and structures to facilitate collaboration within a remote organization
  • At least 8-10 years of experience working closely with executive leadership, preferably with cross-functional experience as a Chief of Staff or in a similar role
  • Collaborative team player who participates in all levels of tasks to accomplish goals
  • Exceptional written and verbal communication skills
  • Software experience: Google Suite, MS Office, Salesforce, Asana, Zoom
  • Demonstrated ability to work in fast-paced and transitioning environments
  • Demonstrated ability to hold multiple projects/tasks simultaneously

Compensation and Benefits

This position reports to the Executive Director and is a permanent, remote, exempt position that will be compensated in the $100,000 -$125,000 range. EPIP employees receive access to a variety of benefits, from comprehensive healthcare to a robust 403(b) Retirement Plan, and more, designed to support the health and well-being of our staff (e.g., home office, internet, and professional development stipends).

Physical Demands

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform these essential functions. The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and ability to adjust focus. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to move around a space when hosting or attending EPIP events and travel via ground or air transportation several times a year. Due to COVID-19, all travel and in-person events have been postponed until further notice.

Equal Employment Opportunity

We strongly encourage women, people of color, bilingual and multicultural individuals, as well as members of the lesbian, gay, bisexual, and transgender communities to apply. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, or medical condition, including acquired immune deficiency syndrome (AIDS) and AIDS-related conditions. We encourage and will consider for employment qualified applicants with arrest and conviction records.

Reasonable accommodations will be made so that qualified disabled applicants may participate in the application process. If you seek an accommodation, please advise in writing at the time you apply.

Emerging Practitioners in Philanthropy (EPIP) is a project of the Tides Center. The Tides Center is an equal opportunity employer.

Application Inquiries

EPIP has retained the services of McNeil Creative Enterprises (MCE) to assist with the recruiting process. To apply, please upload your resume and a one-page cover letter that responds to the following questions:

  • What draws you to EPIP's work at this time?
  • How might your specific skills and experience make you well-suited for this role?
  • What is your personal commitment to social justice, and how do you see this position aligning with that?

You can email questions about the position and EPIP to jobs@mcearts.com.

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